Privacy statement

As the operator of this website, we take the protection of your personal data very seriously, treat it confidentially and in accordance with the current legal data protection regulations and this privacy policy. In accordance with Article 13 of the EU General Data Protection Regulation (EU GDPR), we will inform you below about the processing of your personal data (hereinafter referred to as “data” only).

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1. Definition

The following privacy policy is based on the terms used by the European legislator when enacting the EU GDPR. In order to ensure easy readability and comprehensibility, we would like to explain the terms used in advance.

In this privacy statement, we use the following terms, among others:

a) Personal data

Personal data is any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more particular characteristics that are an expression of the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.

b) Data subject (user)

Data subject is any identified or identifiable natural person whose personal data is processed by the controller.

c) Processing

Processing is any process carried out with or without the aid of automated processes or any such series of processes in connection with personal data, such as collecting, organizing, storing, adapting or modifying, reading, querying, using, disclosing through transmission, dissemination or any other form of provision, reconciliation or linking, restriction, deletion or destruction.

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

e) Profiling

Profiling is any type of automated processing of personal data that consists of using this personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to the work performance, economic situation, health, personal preferences, interests, reliability, behavior, whereabouts or changes of location of that natural person.

f) Pseudonymization

Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that this additional information is stored separately and is subject to technical and organizational measures which ensure that the personal data is not assigned to an identified or identifiable natural person.

g) Responsible person or person responsible for processing

The person responsible or responsible for processing is the natural or legal person, authority, agency or other body which, alone or together with others, decides on the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union law or the law of the Member States, the controller or the specific criteria for its nomination may be provided for by Union law or the law of the Member States.

h) Contract processor

Contract processor is a natural or legal person, authority, agency or other body that processes personal data on behalf of the person responsible.

i) Recipient

The recipient is a natural or legal person, authority, institution or other body to which personal data is disclosed, regardless of whether it is a third party or not. However, public authorities that may receive personal data as part of a specific investigation mandate under Union or Member State law are not considered recipients.

j) Third party

A third party is a natural or legal person, authority, agency or body other than the data subject, the controller, the processor and the persons who, under the direct responsibility of the controller or processor, are authorized to process personal data.

k) Consent

Consent is any expression of will given voluntarily by the data subject in an informed and unequivocal manner in the form of a statement or other unequivocal affirmative action by which the data subject indicates that he or she agrees to the processing of personal data concerning him or her.

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2. Responsible person for processing

AMS Advanced Mobility Solutions GmbH
Maienweg 54
22297 Hamburg
Legal representative: Marcus Werner
Phone: +494059353295

email: info@event-mobility.com

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3. General information about data processing

a) Scope of data processing

In principle, we only process our users' personal data to the extent necessary to provide a functional website and our content and services. The processing of personal data of our users is regularly carried out only with the user's consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

b) Legal basis for data processing

Insofar as we obtain consent from the data subject for processing personal data, Article 6 (1) (a) of the General Data Protection Regulation (EU GDPR) serves as the legal basis.

When processing personal data that is necessary to fulfill a contract to which the data subject is a party, Art. 6 para. 1 lit. b EU GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures. Insofar as processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c EU GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d EU GDPR serves as the legal basis. If processing is necessary to protect a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 (1) (f) EU GDPR serves as the legal basis for processing.

c) Duration of processing

We only process your data for as long as is necessary to fulfill the contract, maintain our relationship or in accordance with applicable legislation.
There are different retention periods for the storage of business documents. According to the Tax Code, there is generally a retention period of 10 years for data with tax relevance, and 6 years for other data in accordance with the provisions of the Commercial Code.

As long as you do not object, we will use your data to our mutual advantage as part of our trusting business relationship.

Should you wish to delete your data, we will delete it immediately, provided that the deletion does not conflict with legal storage obligations.

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4. SSL encryption

This website uses SSL (Secure Socket Layer) encryption to transfer data from your browser to our server and to servers that provide files that we include on our website. You can recognize the existence of SSL encryption based on the prefix “https” before the address of the website that you access in the browser.

5. Provision of the website and creation of log files

a) Description and scope of data processing

Each time you visit our website, our system automatically collects data and information from the system of the calling device. The following data is collected:

Browser type and version used
The user's operating system
The user's Internet service provider
The user's IP address
date and time of access
Websites from which the system accesses our website
Websites that are accessed by the user's system via our website

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The data is also stored in our system's log files. This data is not stored together with other personal data of the user.

b) Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f EU GDPR.

c) Purposes of processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. To do this, the user's IP address must be stored for the duration of the session.
They are stored in log files to ensure the functionality of the website. We also use the data to optimize the website and ensure the security of our information technology systems. There is no evaluation of the data for marketing purposes in this context.
These purposes also include our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f EU GDPR.

d) Duration of processing

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. If the data is collected to provide the website, this is the case when the respective session has ended.
If the data is stored in log files, this is the case after seven days at the latest. Further storage is possible. In this case, the IP addresses of the users are deleted or distorted so that it is no longer possible to assign the calling client.

e) Objection and removal option

The collection of data to provide the website and the storage of data in log files is absolutely necessary for the operation of the website. There is therefore no option for the user to object.

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6. Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user calls up a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change. We also use cookies on our website, which make it possible to analyze the surfing behavior of users.

User data collected in this way is pseudonymized through technical measures. It is therefore no longer possible to assign the data to the calling user. The data is not stored together with other personal user data.

b) Legal basis for data processing

The legal basis for processing personal data using cookies is Art. 6 para. 1 lit. f EU GDPR.

c) Purpose of processing

The purpose of using technically necessary cookies is to make it easier for users to use websites. Some functions of our website cannot be offered without the use of cookies. For this, it is necessary that the browser is recognized even after a page change. The user data collected through technically necessary cookies is not used to create user profiles.

Analysis cookies are used for the purpose of improving the quality of our website and its content. Through the analysis cookies, we learn how the website is being used and can thus constantly optimize our offering.
These purposes also include our legitimate interest in processing personal data in accordance with Article 6 (1) (f) of the EU GDPR.

d) Duration of storage, right of objection and removal

Cookies are stored on the user's computer and transmitted from it to our site. As a user, you therefore also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

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7. Online marketing

a) Description and scope of data processing

On our website, we process personal data for online marketing purposes, including in particular the presentation of advertising and other content (collectively referred to as “content”) based on the potential interests of users and to measure their effectiveness.

For these purposes, so-called user profiles are created and stored in so-called cookies or similar processes are used, by means of which the user information relevant to the presentation of the aforementioned content is stored. This information may include, for example, content viewed, websites visited, online networks used, but also communication partners and technical information, such as the browser used, the computer system used and information on usage times. If the user has consented to the collection of their location data, this can also be processed.

The user's IP address is also stored. However, we use IP masking methods (i.e. pseudonymization by shortening the IP address) to protect the user. In general, as part of the online marketing process, no clear user data (such as e-mail addresses or names) is stored, but pseudonyms. In other words, the identity of the user is not known, but only the information stored in their profiles. The information in the profile is usually stored in cookies or using similar procedures. These cookies can later generally also be read out on other websites that use the same online marketing process and analyzed for the purpose of presenting content, as well as supplemented with further data and stored on the server of the online marketing process provider.

As an exception, plain data can be assigned to the profile. This is the case if, for example, the user is a member of a social network whose online marketing process we use and the network links the user's profile with the above information. It should be noted that the user can make additional agreements with the providers, e.g. through consent as part of registration.

In principle, we only have access to summarized information about the success of our advertisements. However, as part of so-called conversion measurements, we can check which of our online marketing processes have led to a so-called conversion, i.e., to the conclusion of a contract with us. Conversion measurement is used solely to analyze the success of our marketing measures.

b) Legal basis for data processing

If the user has given consent, the legal basis for processing personal data is Art. 6 para. 1 lit. a EU GDPR. Otherwise, the legal basis for processing personal data is Art. 6 para. 1 lit. f EU GDPR, i.e. our legitimate interests (such as the provision of efficient, economic and recipient-friendly services).

c) Purpose of processing

The purposes of data processing include tracking (e.g. interest/behavioral profiling, use of cookies), remarketing, visit action evaluation, interest-based and behavioral marketing, profiling (creating user profiles), conversion measurement (measurement of the effectiveness of marketing measures), reach measurement (e.g. access statistics, recognition of returning visitors), target group formation (determination of target groups relevant for marketing purposes or other output of content), cross-device tracking (cross-device processing of user data for marketing purposes), click tracking.

These purposes also include our legitimate interest in processing personal data in accordance with Article 6 (1) (f) of the EU GDPR.
The purposes of data processing are

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Tracking (e.g. interest/behavioural profiling, use of cookies)
Remarketing
Visit action evaluation
Interest-based and behavioral marketing
Profiling (creating user profiles)
Conversion measurement (measurement of the effectiveness of marketing measures)
Reach measurement (e.g. access statistics, recognition of returning visitors)
Target group formation (determination of target groups relevant for marketing purposes or other distribution of content)
Cross-device tracking (cross-device processing of user data for marketing purposes)
Clicktracking

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d) Duration of storage, right of objection and removal

e) Services used and service providers

Google Analytics

Service provider: Google LLC. (Mountain View, California, USA)
Site: https://analytics.google.com/
Privacy Policy: https://policies.google.com/privacy?hl=de

8. Google fonts (web fonts)

a) Scope of data processing

Our website page uses certain fonts from Google for display. When a page is accessed, the user's browser loads these fonts. The user's IP address, including the page (Internet address) that the user has visited, is transmitted to a Google Inc. server (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA). More information about Google fonts can be found at https://developers.google.com/fonts/faq and in Google's privacy policy at https://www.google.com/policies/privacy/.

b) Legal basis for data processing

The legal basis for processing the user's personal data is Art. 6 para. 1 lit. f EU GDPR.

c) Purpose of data processing

The use of Google fonts is used to visually represent text content.

9. Your rights as a data subject

According to the EU GDPR, you have the following rights:

a) Right to information

You can request confirmation from the person responsible as to whether personal data concerning you is being processed by us.
If there is such processing, you can request the following information from the person responsible:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data that are processed;

(3) the recipients or categories of recipients to whom the personal data concerning you has been or is still being disclosed;

(4) the planned duration of storage of personal data concerning you or, if specific information is not possible, criteria for determining the storage period;

(5) the existence of a right to correct or delete personal data concerning you, a right to restrict processing by the person responsible or a right to object to this processing;

(6) the right to lodge a complaint with a supervisory authority;

(7) all available information about the origin of the data if the personal data is not collected from the data subject;

(8) the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) EU GDPR and — at least in these cases — meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is being transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate guarantees in accordance with Article 46 EU GDPR in connection with the transfer.

b) Right to correct your data

You have the right to correct and/or complete the data controller if the processed personal data concerning you is incorrect or incomplete. The person responsible must make the correction immediately.

c) Right to restrict the processing of your data

You can request that the processing of personal data concerning you be restricted under the following conditions:

(1) if you dispute the accuracy of the personal data concerning you for a period of time that enables the person responsible to verify the accuracy of the personal data;

(2) the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;

(3) the person responsible no longer needs the personal data for processing purposes, but you need them to assert, exercise or defend legal claims, or

(4) if you have filed an objection to processing in accordance with Article 21 (1) EU GDPR and it is not yet clear whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of personal data concerning you has been restricted, this data — apart from storage — may only be processed with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the person responsible before the restriction is lifted.

d) Right to delete your data

aa) Obligation to delete

You can request that the person responsible delete the personal data concerning you immediately, and the person responsible is obliged to delete this data immediately if one of the following reasons applies:

(1) The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.

(2) You withdraw your consent on which processing was based in accordance with Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a EU GDPR, and there is no other legal basis for processing.

(3) You object to processing in accordance with Article 21 (1) EU GDPR and there are no overriding legitimate reasons for processing, or you object to processing in accordance with Article 21 (2) EU GDPR.

(4) The personal data concerning you was processed unlawfully.

(5) The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the person responsible is subject.

(6) The personal data concerning you was collected in relation to information society services offered in accordance with Article 8 (1) EU GDPR.

bb) Information to third parties

If the person responsible has made the personal data concerning you public and is obliged to delete it in accordance with Article 17 (1) EU GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and implementation costs, to inform data controllers who process the personal data that you, as a data subject, have deleted all links to this personal data or copies or replications of this personal data have requested personal data.

cc) Exceptions

The right to deletion does not exist insofar as processing is necessary

(1) to exercise the right to freedom of expression and information;

(2) to fulfill a legal obligation which requires processing under Union or Member State law to which the controller is subject, or to perform a task which is in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the area of public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 para. 3 EU GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes in accordance with Article 89 (1) EU GDPR, insofar as the right referred to in section a) is likely to make impossible or seriously impair the achievement of the objectives of this processing, or

(5) to assert, exercise or defend legal claims.

e) Right to be informed

If you have asserted the right to correct, delete or restrict processing against the person responsible, the controller is obliged to notify all recipients to whom the personal data concerning you has been disclosed of this correction or deletion of the data or restriction of processing, unless this proves impossible or involves disproportionate effort.
You have the right vis-à-vis the person responsible to be informed about these recipients.

f) Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the person responsible, in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another person responsible without hindrance from the person responsible to whom the personal data was provided, provided
(1) the processing is based on consent in accordance with Article 6 (1) (a) EU GDPR or Article 9 (2) (a) EU GDPR or on a contract in accordance with Article 6 (1) (b) EU GDPR and

(2) processing is carried out using automated procedures.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one person responsible to another person responsible, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected as a result.
The right to data portability does not apply to processing of personal data that is necessary for the performance of a task that is in the public interest or in the exercise of official authority that has been transferred to the person responsible.

g) Right of objection

For reasons arising from your particular situation, you have the right to object at any time to the processing of personal data relating to you based on Article 6 (1) (e) or (f) of the EU GDPR; this also applies to profiling based on these provisions.

The controller will no longer process your personal data unless he can prove compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling, insofar as it is associated with such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
Notwithstanding Directive 2002/58/EC, you have the option to exercise your right of objection in connection with the use of information society services by means of automated procedures using technical specifications.

h) Right to withdraw the declaration of consent under data protection law

You have the right to withdraw your data protection consent at any time. Withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the withdrawal.

i) Right to lodge a complaint with the data protection supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you believe that the processing of personal data concerning you is contrary to the EU GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 EU GDPR

The competence of the supervisory authority depends on your place of residence. A list of supervisory authorities can be found here:

https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

This privacy policy was created by ASG lawyers.

Marcus Werner

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Photo credits

Fotolia, BRØRD, Hamburg Marketing, AMS

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